鶹ӳ

Full Menu

Transcripts and Records Information

Request for Educational Records

鶹ӳ (APS) maintains student records in compliance with federal and state laws. APS Policies and Regulations are developed in accordance with the?, which is the federal law protecting the privacy of student scholastic records. All public schools, including APS, are mandated to ensure proper policies and procedures are implemented to protect the content of scholastic records, regardless of the medium.

Depending on the specific details of the request, access to and/or duplication of educational records under FERPA provisions may be coordinated by the Administrative Coordinator, Records & FERPA Compliance or by current school staff.

Student educational records are forwarded to the APS Central Office after five years of withdrawal or graduation. These records are then purged and only long-term documents are maintained, per the requirements of General Schedule 21 of the Library of Virginia.

Current Students/Families

Contact the school you or your student is currently attending to obtain access to all educational records.

Call, email, or walk-in to the students current school and speak with the registrar or counseling department.

Former Students, Alumni, or their families

High School Transcript Request

  1. If you are a current APS high school student please contact your current high school counselor.
  2. Effective September 6, 2019, 鶹ӳ (APS) will be delivering electronic high school transcripts and enrollment verification to enhance the level of service provided to former students. APS will be sending certified PDF high school transcripts and enrollment verification through a service called Parchment.
    • High School Transcripts are available in Parchment for all APS students who graduated or left APS prior to 2018.? If you graduated between 2019 and 2023 your high school transcript requests must be made to the LAST APS school attended.
    • Please click on the last high school you attended to order your transcript: ***If the last school you attended was Arlington Career Center or New Directions, please select your school of residence or home school of record from the list below.
    • Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student. To order a record on behalf of a student age 18 and up through Parchment you must complete the Learner Consent Form with a handwritten student signature (typed signatures will not be accepted), and create a third-party account. Upon receiving your request, APS staff may contact you to provide additional identity verification.
    • Frequently Asked Questions (FAQs) about Parchment

Middle School Transcript Request

  1. Effective July 1, 2022, 鶹ӳ (APS) will be delivering electronic middle school transcripts and enrollment verification to enhance the level of service provided to former students. APS will be sending certified PDF high school transcripts and enrollment verification through a service called Parchment.
  2. Where to make your request for a Middle School Transcript:
  • If the student is currently attending or last attended 鶹ӳ in the past 5 years, submit your request to the LAST school attended.
  • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
  • If the student last attended an APS school in the 2016-17 school year or an earlier school year, make your request at

Requests will be processed during normal business hours (Monday-Friday 7:30 a.m. C 3:30 p.m.), excluding holidays and weather-related closings. The Records Office will contact the requester?if further information is needed to proceed or if documents are not located.

Requests are typically fulfilled within FIVE (5) business days, except in instances when additional information is needed.

Elementary School Transcript Request

Student records are maintained in the local schools for 5 years after a student withdrawals/leaves the school division. Record are then sent to the Office of Student Services for permanent storage. A signed consent from a parent or legal guardian is needed, if the student is under 18 years of age. Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student and a copy of a government issued photo ID (drivers license, non drivers license, state ID, passport or military ID). In order to request one of the below records you must complete this form: Student Record Request Form,?please select Elementary School Transcript Request

Where to make your request for Elementary School Record:

  • If the student is currently attending or last attended 鶹ӳ in the past 5 years, submit your request to the LAST school attended.
  • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
  • If its been more than 5 years that the student last attended an APS school, make your request to the 鶹ӳ Central OfficeOffice of Student Services.? There is a $4.00 processing fee per Elementary School Record.

Requests will be processed during normal business hours (Monday-Friday 7:30 a.m. C 3:30 p.m.), excluding holidays and weather-related closings. All mailed requests must include payment by money order or?cashiers check, a copy of a valid photo ID, and completed Student Records Request Form.

Please send all mailed records requests to:

Syphax Education Center
Attention: Records Clerk
2110 Washington Blvd.
Arlington VA 22204

The Records Office will contact the requester?if further information is needed to proceed or if documents are not located.

Requests are typically fulfilled within FIVE (5) business days, except in instances when additional information is needed.

Replacement Diploma Request

鶹ӳ does not issue replacement diplomas. High school diplomas are mailed within two weeks after graduation. If youve moved please check with the current residents of your previous address or the post-office.

If you would like to order a replacement diploma, please contact the following companies based on the school from which you graduated:

  • Washington-Liberty High School (Formerly Washington-Lee), Arlington Community High School and H-B Woodlawn

    • Vendor: Jostens, Inc.
    • Mailing address: 148 East Broadway, Owatonna, MN 55060
    • Representative: Alisha Grobner
    • E-MAIL: alisha.grobner@jostens.com
    • Phone: (800) 567-8367
  • Wakefield High School, Yorktown High School and Langston HS Continuation Program

    • Vendor: Herff Jones
    • Mailing address: 4601 West 62nd Street, Indianapolis, IN 46268-2593
    • E-MAIL: diplomasoutheast@herffjones.com
    • Phone: (800) 635-5670
    • Online portal:

 

GED Certificate Request

  1. To obtain a copy of your GED, please click on the following link:
  2. To request additional information regarding your GED, you may contact Jerri Lynn Young, GED Specialist, by phone: 703-228-7220, or by email: jerrilyn.young@apsva.us

Immunization/Health Records Request

Student records are maintained in the local schools for 5 years after a student graduates or leaves the school division. After this they are sent to the Office of Student Services for permanent storage. A signed consent from a parent or legal guardian is needed, if the student is under 18 years of age. Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student and a copy of a government issued photo ID (drivers license, non drivers license, state ID, passport or military ID). In order to request this record you must complete this form: Student Record Request Form,?please select Immunization/Health Records Request

Where to make your request for Immunizations/Health Records:

  • If the student is currently attending or last attended 鶹ӳ in the past 5 years, submit your request to the LAST school attended.
    • If a student attended an APS elementary school and progressed to an APS middle school, the remaining elementary records are at the middle school.
    • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
  • If its been more than 5 years that the student last attended an APS school, make your request to the 鶹ӳ Central OfficeOffice of Student Services.

Requests will be processed during normal business hours (Monday-Friday 7:30 a.m. C 3:30 p.m.), excluding holidays and weather-related closings.

All mailed requests must include payment by money order or?cashiers check, a copy of a valid photo ID, and completed Student Records Request Form. Please send all mailed records requests to:

Syphax Education Center
Attention: Records Clerk
2110 Washington Blvd.
Arlington VA 22204

The Records Office will contact the requester if further information is needed to proceed or if documents are not located.

Requests are typically fulfilled within FIVE (5) business days, except in instances when additional information is needed.

Enrollment/Graduation Verification Requests

  1. If you are a current 鶹ӳ student please contact your current school counselor.
  2. Effective September 6, 2019, 鶹ӳ (APS) will be delivering electronic high school transcripts and enrollment verifications to enhance the level of service provided to former students. APS will be sending certified PDF high school transcripts and enrollment verifications through a service called Parchment.
    • High School Transcripts are available in Parchment for all APS students who graduated or left APS prior to 2021.? Students with the graduating class of 2021 or who left APS during the 2020-2021 school year will have records available in Parchment as of November 1, 2021.? Prior to November 1, 2021, Class of 2021 high school transcript requests must be made to the LAST APS school they attended
    • Please click on the last high school you attended to order your transcript:***If the last school you attended was, Arlington Career Center or New Directions, please select your school of residence or home school of record from the list below.
    • Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student. To order a record on behalf of a student age 18 and up through Parchment you must complete the Learner Consent Form with a handwritten student signature (typed signatures will not be accepted), and create a third-party account. Upon receiving your request, APS staff may contact you to provide additional identity verification.
    • Frequently Asked Questions (FAQs) about Parchment

Special Education Records Requests

  1. Records of students psychological and sociocultural assessments, as well as other special education records, are maintained in the school for 5 years after the student graduates or otherwise leaves the school division, then they are destroyed in accordance with state regulations.
    • If the student is currently attending or last attended 鶹ӳ in the past 5 years, submit your request to the LAST school attended.
      • If a student attended an APS elementary school and progressed to an APS middle school, the remaining elementary records are at the middle school.
      • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
  2. A notification regarding destruction of special education records is sent out 30 days prior to destruction.? All unclaimed special education records will be destroyed after the 30 day advertisement is over.? This is in accordance with the Library of Virginia guidelines. Special education records are not archived.?

If you have any additional questions, please contact the Student Services Office by phone at 703-228-6180 or 703-228-6062; or by Fax at 703-228-2433.